INDOOR TENNIS INFORMATION

Hours of Operation:

Monday-Friday 6:00 a.m. - 9:00 p.m.

Saturday 6:00 a.m. - 9:00 p.m.

Sunday 6:00 a.m. - 9:00 p.m.

Court schedules are subject to change based on court reservations and clinic/lesson schedule.

Note: Hours outside of court schedules are available if planned through the tennis staff.

Sequoia Swim and Tennis Club

Indoor Tennis Facility Information Sheet

Date of Last Update: 7/26/2023

Note: the information included in this document is subject to change as the planning for the operations of the indoor facility continues to evolve.

Background

In 2021, the membership of Sequoia voted in favor of the construction of a 3-court tennis facility. The Board worked closely with the architectural firm, JJCA, to design the facility and the plans were approved by the City of Forest Hills in early 2022. Construction on the facility began in February of 2022 and was completed in the Fall of 2022.

Facility Overview

The facility houses 3 tennis courts, a front reception area, lockers, and bathrooms. The facility is heated in the winter months and has a fan and louver system to help circulate air during the warmer months. As part of a future Club investment, or through member contributions, air-conditioning could be added at a future date.

The operational year of the tennis facility will run from June 1 – May 31 and will be organized across 4 seasons as follows:

 Season                        Months In                               # Of Weeks

Summer                       June, July, Aug                                 13

Fall                              Sep, First ½ of October                       6

Winter                         2nd 1/2 of Oct - End of March             24

Spring                         April, May                                          9

Usage and Fees

Annual Usage and Fees

Families desiring to use the facility on a regular basis will pay an Annual Usage Fee. Payment of the Annual Usage Fee will provide families the ability to:

·        Reserve courts 7 days in advance using the on-line reservation system.

·        Submit up to 2 separate names per household (adults only) for inclusion in the lottery for winter contracts (discussed below).

·        Access to register in advance for children and adult programming offered by the tennis staff. This includes regularly scheduled, public clinics run by the pro staff such as Fast Feed clinics, weekly men’s and women’s clinics, and children’s clinics that will operate in the afternoons.

The annual usage fee will be $300 per family. This fee will be invoiced on the club statement.

Court Reservation Fees

Hourly court fees will be assessed for all court reservations. For 2023-2024, this fee will be $30 per hour per court for the Winter season. The rate will be reduced to $20 per hour for the Spring, Summer, and Fall seasons. Charges will be processed if court is not cancelled before 1 hour of the scheduled start time.

Clinics and Lessons

Private clinic and lesson rates will stay consistent with our sliding scale rate that is posted on the website. This sliding scale will be updated starting Aug. 1st, 2023. Anyone who is not paying the Indoor Usage fee will be charged an indoor guest fee $15 guest fee on top of the lesson rate.

Access to the Indoor Facilities for families not paying the Annual Usage Fee

Families not electing to pay the Annual Usage Fee will have the ability to make “same day” reservations for court usage if courts are available, provided they pay a higher court fee of $40 per hour for the Winter season, and $30 per hour for the Spring, Summer, and Fall seasons (subject to increase on an annual basis).

Payment of the Annual Usage Fee will NOT be required for participation in the regular pro-sponsored public clinics discussed above and the fees for participation in these clinics will be the same as those paying the Annual Usage Fee. However, families electing to pay the Annual Usage Fee will have access to sign up for the clinics at an earlier point.

While members not paying the Annual Usage Fee cannot participate in the lottery to obtain a winter contract, they can play periodically during the season on a contract. Refer to the section below on Winter Contracts for more information.

Indoor Tennis Guest Fees

A guest fee of $15 per day will be assessed for a non-Sequoia member to utilize the courts as a guest of a member. When court reservations are made, the member making the reservation will select “Guest” as an option for any guests. The first member listed on the online reservation will be automatically invoiced for the guest fee and it will be the responsibility of that member to get reimbursed directly from the guest for the fee.

Winter Contracts

Overview

·        Sequoia members electing to pay the Annual Usage Fee will be eligible to participate in a lottery for a winter contract allowing them to play on the same court at the same day and time during the winter season. 

·        Contracts will be awarded for 1.5-hour time slots for the 2023-2024 season.

·        Up to 2 separate adults (over 18) per household will be eligible to enter their names into the lottery. One of these adults can be an adult child provided they are living in the same household and are at least 18 years of age and under 26 years of age.

·        The contract spots will be awarded based on a lottery system whereby all applicants are sorted in random order and those at the top of the list select their court and time first, and so on, until all the contracts are handed out.

·        The winter contract period will run for the entire winter season which is 24 weeks starting in the middle of October and running through the end of March with the exception of dates that fall on federal holidays.

·        For the 2023-2024 season, the cost of each contract will be $30 per hour. A contract for 24 weeks (Oct. 16- March 31) will cost a total of $1080 for the entire season (24*1.5*$30) assuming none of the dates fall on a holiday. 

Spring Contracts

• Sequoia members electing to pay the Annual Usage Fee will be eligible to purchase a contract time for the spring season. 
• Spring contract period: April 1st-May 31st (9 weeks)
• Hourly court rate for spring contracts: $20.00 per hour.
• 1.5-hour contracts: $270.00, 2.0-hour contracts: $360.00
• Current winter contract holders will get first right of refusal to renew for the Spring. Days and times can be changed. 
• We will open up contracts to all User Fee Members on Tuesday, March 5th. 

Application and Lottery Process

Below is the schedule and process associated with the winter contracts for the 2023-2024 year.

Application Process June 1-July 24th

·        Members electing to pay the annual usage fee will be eligible to enter their name into the lottery for a winter contract. Members can express their intent to do so via the Sequoia court bookings site.

·        As noted above, no more than 2 SEPARATE names per household can be entered.

·        The application process will be closed on 7/24/2023.

Important Dates and Information Regarding Indoor Lottery

• 7/24: deadline for all members to enter their name into the lottery.
• 7/26: date when the tennis office will email each member their scheduled time for a phone call where the contract time and day will be picked.        
• 7/29: date of lottery (all picks are by phone for 2023/2024)

• Phone call time slots will be based on the order in which your name appears on the randomized list. Those with a lower number will appear first allowing them to have more options for selection. 

• Contract spots will be awarded on a first come, first serve basis until all spots have been contracted. 

• You must be available by phone during your designated timeslot to procure your contract. If you are unable to be reached by phone during that designated time on 7/29, you can call back as soon as you are able to then claim your time slot.  Understanding that we will be moving down the list to stay on schedule.

• You can also “swap” your spot with someone else on the list provided this is communicated to the tennis office in advance.  Communication must be in writing by email to the tennis office: tennis@sequoiaclub.net

Contract Requirements

When an applicant is called at their designated time and a court time is available that works for them, they can move forward with a contract. In order to procure a contract, members will be required to pay the entire cost of the contract up front on 7/29. All members will be charged for the entire cost of the contract by club billing. 

Due to the limited number of courts and expected demand, an individual can only be listed as the owner on 1 contract per season.

Signing In Players and Guests

Once the contract season begins, the contract holder and all other players in the group will be asked to sign in at the indoor front desk using the sign in sheet provided.

Guests

Non-Sequoia members and Sequoia members not paying the Annual Usage Fee are permitted to play as a guest during the contract season with a $15.00 guest fee.  This guest fee will be billed to the contract holder.

Cancellation

If you need to cancel a previously awarded contract, you will be refunded the amount of any dates not yet used (in the future) less a $250 cancellation fee.